Events Diary

2018 Annual General Meeting (AGM)

Annual General Meeting

Saturday 31st March 2018

Claverdon Church Centre, Claverdon, Warwickshire CV35 8PD

10.00 am (Coffee from 9.30 a.m.)

 

2018 BMDC of GB AGENDA

  1. Apologies for absence.
  1. Minutes of the previous AGM held on 22 April 2017 at The Kennel Club Building, Stoneleigh Park.
  1. Matters arising.
  1. Hon. Secretary’s Report.
  1. Hon. Treasurer’s Report.
  1. Election of Auditors.
  1. Membership Secretary’s Report.
  1. Rescue Report.
  1. Health report.
  1. Report on the Club’s monitoring of its Code of Ethics
  1. Officers and Committee for 2018The President and Officers stand down once every three years in rotation. This year the Hon Secretary position is due for re-election. The current Hon Secretary is willing to re-stand. No further nominations have been received therefore she is duly re-elected.

Each year, one third of the Committee stand down, but are eligible for re-election without nomination. This year they are Mrs Helen Thompson and Miss Lianne Marsden. They stand unopposed and are therefore duly re-elected as Committee members, leaving 6 vacancies.

  1. Compensation for out of pocket expenses (COPE).
  1. Proposals:
  1. I propose that the wording of para 14 of the Club’s Constitution be amended from

“At least 42 days prior to the Annual General Meeting, fully paid-up members shall be notified of the Meeting and shall be asked to submit items for the Agenda and nominations for candidates to the Offices of President, Vice-President, Hon. Secretary, Hon. Treasurer and Committee members for the ensuing year. This notification shall be given to members in hard copy via the normal Club mailing and shall be posted on the Club website. It may also be given by publication in the Club’s own Magazine if this meets the specified time schedule. ”

to:

“At least 42 days prior to the Annual General Meeting, fully paid-up members shall be notified of the Meeting and shall be asked to submit items for the Agenda and nominations for candidates to the Offices of President, Vice-President, Hon. Secretary, Hon. Treasurer and Committee members for the ensuing year. This notification shall be given to members in hard copy via the normal Club mailing unless they have elected to receive club communications by email and shall be posted on the Club website. It may also be given by publication in the Club’s own Magazine if this meets the specified time schedule. The AGM Agenda shall also be issued in this way.

Proposed by Karen Bird (Hon Sec)

Seconded by Mark Wakeland (President)

 

  1. I propose that the wording of para 24 of the Club’s Constitution be amended from

“A breach of the Club’s Code of Ethics by a member/s, for example cross breeding Bernese with other breeds, contrary to Rule 15, may result in termination of membership in accordance with Rule 18”

to:

“A breach of the Club’s Code of Ethics by a member/s, for example cross breeding Bernese with other breeds, contrary to para 15 of the Code of Ethics, may result in termination of membership in accordance with Rule 18”

Proposed by Karen Bird

Seconded by Mark Wakeland

 

  1. I propose that sections 15 to 23 and beyond of the club’s Code of Ethics be restructured and amended to read as follows and become sections 15 to 24

 

15] Breeders will breed with due attention to general health issues and the most relevant aspects of the Bernese Mountain Dog. This is with particular emphasis to:

 

15.1] WELFARE AND PRACTICE

Breeders should

a] Endeavour to ensure all stock to be bred from is free from contagious disease.

b] Not allow puppies to go to their new homes before 8 weeks of age and microchip them prior to this.

c] Ensure that nervous or aggressive Bernese shall not be bred from. The club encourages all breeders to complete a Character Assessment on their Breeding Stock, and to seriously consider the merits of using an animal in their breeding programme who does not hold a grading of pass or above.

d] Refrain from whelping with a bitch until she is approximately 24 months of age, ensure no bitch shall be bred from in any way that is deleterious to the bitch or the breed and that the last litter shall be whelped before the bitch’s 7th birthday and the bitch’s first litter shall be before her 5th birthday

e] Ensure that stud dogs are over 12 months of age before being used at stud and not used excessively. The use of a stud dog shall be refused on any bitch considered to have poor health, temperament or quality.

f] Ensure that Bernese Mountain Dog puppies are only bred from Kennel Club, or other KC recognised Kennel Club, registered BMD parents.

15.2] DEALING WITH SPECIFIC HEREDITARY CONDITIONS

All breeding must be carefully planned in an attempt to reduce conditions known to be hereditary or have hereditary influences, in the Bernese Mountain Dog such as hip dysplasia, elbow dysplasia, Systemic Histiocytosis, DM, ectropian/entropian, ‘trembler’ and elongated soft palate.

Specifically:-

a] All breeding stock must be x-rayed for evidence of hip dysplasia and the plates submitted to the KC/BVA scoring scheme. Results from any other equivalent officially recognised Kennel Club overseas scheme will be acceptable for dogs born and reared overseas. Breeders shall treat mild cases as they would any other fault and exclude from their breeding programme dogs with more severe evidence of hip dysplasia or with a poor EBV rating for hips dysplasia.

b] All breeding stock must be x-rayed for evidence of elbow dysplasia and the plates submitted to the KC/BVA scoring scheme. Results from any other equivalent officially recognised Kennel Club overseas scheme will be acceptable for dogs born and reared overseas. Breeders shall treat mild cases as they would any other fault and exclude from their breeding programme dogs with more severe evidence of elbow dysplasia or with a poor EBV rating for elbow dysplasia.

c] All breeding stock should be tested and awarded a Systemic Histiocytosis grading under the scheme developed by the University of Rennes and offered by Antagene. Breeders should follow official advice regarding breeding combinations.

d] All breeding stock should be tested, either directly or by parentage for Degenerative Myelopathy and mating choices should ensure not to create any affected dogs, i.e. each combination should include a clear dog.

e] Due consideration should be given to the KC Coefficient of Inbreeding when planning matings and ideally CoI ratings should not exceed twice the breed average.

15.3] It is accepted that in any single breeding it is virtually impossible to completely comply with all of the advice points following testing raised in 15.2. This makes the setting of meaningful standards of test results impractical. However, for each mating responsible breeders should assess and address their own priorities and needs, as well as those of the breed, and all of the above specific areas should be considered.

16] Breeders will supply comprehensive welfare information with all puppies sold. This to include information on inoculations, veterinary care they may have had or require and guidance on care, exercise and training of a Bernese. Registration documentation should include (at least) a 4 generation pedigree.

17] Breeders will guarantee the health of their stock subject to a veterinary examination within 2 working days of the sale or transfer and shall insure puppies for a minimum of 4 weeks against illness, loss or sudden death.

18] Breeders & stud dog owners will try and keep in touch with the progress of his or her breeding or progeny and the breeder be prepared to take back any dog of his or her breeding or to be instrumental in the rehoming of the dog at any time throughout the dog’s life.

19] Breeders will, when breeding dogs, adopt as a minimum standard the principles, requirements and recommendations as embodied in the Kennel Club’s Assured Breeders’ Scheme.

20] Breeders shall not sell adults or puppies to any country not covered by club constitution paragraph 24 and will not sell stock for export unless the recipient is personally known to the breeder or approved by a local veterinary surgeon or local Bernese Mountain Dog Club.

21] Will at all times exhibit good sportsmanship at all events relating to the club and to dog shows.

22] Will not denigrate any other member or kennel

23] Serious or repeated breach of these provisions may result in expulsion from club membership, and/or disciplinary action by the Kennel Club and/or reporting to the relevant authorities for legal action, as appropriate.

24] The committee of the club shall deal with reported breaches of the Code of Ethics in a reasonable and proportionate manner and in more serious cases where expulsion is considered refer the incident to the membership via an SGM as per rule 18 of the Constitution. All cases to be appropriately reported to the membership as much as possible.

Proposed by Stephen Green

Seconded by Emily Green

 

  1. Presentation of Annual Club Trophies for the year 2017.

Submission of points must be received by the Hon Secretary, Karen Bird, 3 Nocton Road, Wroughton, Wiltshire SN4 0TS (by email secretary@bernese.co.uk) by 26 March 2018.

Details of the points system are detailed in the Club handbook.

  1. Meeting close.

 

Please note: ONLY FULLY PAID UP MEMBERS (for 2018) MAY ATTEND AND VOTE AT THE AGM

Hon Secretary: Karen Bird, 3 Nocton Road, Wroughton, Wiltshire, SN4 0TS

Tel: 01793 845445   Email: secretary@bernese.co.uk

 

Relevant Downloads

2018 AGM Agenda

Patrons Trophy Note

Patrons Trophy Score Sheet

AGM Trophies Points Sheet